Restrict who can open a diagram or project

By default everyone in your organisation can open every diagram, with their organisation role deciding whether they can edit. For a sensitive diagram, or a client's project, you can narrow that.

Restrict a diagram

1. Open the diagram and choose File → Share…, then the People tab.
2. Under Who can open this diagram, choose Only people given access.
3. Under Add a member, pick a person and a level, then Add.

The diagram disappears from the dashboard, search and the diagram switcher for everyone else. Admins and owners can always open it.

Restrict a project

On the project's page, open Who has access and make the same choices. A restriction or grant on a project applies to every diagram in it.

Levels

• View: open and read, but not change. Giving an editor View on one diagram makes them read-only there.
• Edit: edit it, if they are an editor in the organisation.
• Manage: also change who has access to it.

A grant never gives someone more than their organisation role allows: a viewer stays read-only everywhere. To let someone edit, make them an editor under Settings → Organisations first.

Share links are separate

Links from the other tabs of the Share dialog let people outside the organisation in, and keep working regardless of these settings. See Share a diagram.